Constitution of the Republican Party of Sarpy County Nebraska
Constitution of the Republican Party of Sarpy County Nebraska revised February 4 2016
The Republican Party of Sarpy County, Nebraska pledges and dedicates itself to the proposition that the people of our beloved republic shall be governed with justice and be able to pursue the right to life, liberty, and the pursuit of happiness.
ARTICLE I – Party Name and Objectives
Section 1. The name of this organization shall be the Republican Party of Sarpy County, Nebraska.
Section 2. The objectives of the Republican Party of Sarpy County shall be the maintenance of a government of the people, by the people and for the people according to the Constitution and Laws of the United States and the State of Nebraska, and the furtherance of such principles as may be adopted by the Republican Party.
ARTICLE II – Membership
Section 1. The membership of the Party shall be composed of all registered Republican voters of Sarpy County, Nebraska, who desire to support the objectives of the Republican Party.
Section 2. It shall be the duty of the County Central Committee to recruit and enroll all members of the party within their respective ward or precincts. Opportunity for enrollment shall be open at all times.
ARTICLE III – Organization
Section 1. The Republican Party of Sarpy County, Nebraska, shall be divided into districts in the form and manner provided by the laws of the State of Nebraska.
Section 2. The County Convention of the duly elected delegates, when in session, shall be the governing body of the Republican Party of Sarpy County, Nebraska, and when such convention is not in session, the County Committee shall be the governing body.
ARTICLE IV – Conventions
Section 1. The Post-Primary County Convention shall be held in the courthouse, or other suitable place at the county seat, during the time dictated by state party rules at an hour and place to be designated by the Chairman of the County Central Committee. The Convention shall proceed with its organization and the transaction of such business as shall properly come before it. It may elect officers and such other officials as it deems necessary. The County Central Committee Chairman shall, after appropriate consultation with the county Central Committee, certify the date, time, and location of the convention to the County Election Commissioner not later than seven days preceding the Primary election.
Section 2. The representation to the county convention shall be the elected delegates from the various precincts of the county. The County Central Committee shall make appropriate announcement of such action 30 days prior to the last day for candidates to file application for election as provided by law.
Section 3. In case of a vacancy in the elected delegates to the convention, such elected delegates present shall have the power to fill any vacancy from the qualified electors of such precinct.
Section 4. At all conventions each delegate shall be entitled to register their individual vote, and it shall be unlawful to attempt to bind any delegate by any party or convention rules requiring delegates from any political subdivision to such convention to vote as a unit.
Section 5. The authority reposed in delegates to the County Convention by reason of their election, shall be deemed personal in its nature and no such delegate may, by power of attorney, proxy, or in any other way, authorize any person, in their name or on their behalf, to appear at such county convention, cast ballots therein or participate in the organization or transaction of any business of such convention.
Section 6. The County Chairman or a Chairman designated shall be the presiding officer of the County Convention until adjourned, and the election and qualification of a new County Chairman shall not impair such privilege and obligation.
Section 7. The order of business at all conventions shall be determined by the County Chairman and announced at the beginning of the convention. The order of business so announced may be altered by the vote of sixty percent of the delegates voting thereon.
Section 8. At all conventions the statutes of Nebraska, when applicable, shall first govern the proceedings. If there is no applicable statute, the constitution of the Republican Party of Nebraska and this constitution shall govern the proceedings: Provided that, unless the same is prohibited by statute or by the constitution of the Republican Party of the State of Nebraska, the county Convention, by a sixty percent vote of the delegates may vary the proceedings at such convention.
Section 9. The Chairman shall cause to be published at least 15 days prior to the date of the county Convention an official notice of the time and place of the convention in at least one newspaper of general circulation within the county.
Section 10. The State Central Committee, which consists of one man, one woman, and one member at large; the Precinct Coordinators, and the delegates and alternates to the State Convention, will be elected by the respective delegates for the State Central Committee Districts 108, 109, 201, 202 and 203. Each State Central Committee District shall elect three (3) State Central Committee members, at least one of whom shall be a woman. Delegates and alternates authorized by the State will be divided equally among the State Central Committee Districts within their respective Congressional Districts by the County Chairman, minus seats reserved for any members of the State Executive Committee and the County Chair, who shall be automatic delegates to the State Convention. If delegate allocation remains uneven among State Central Committee Districts within their respective Congressional Districts, the remainder of the delegates will be apportioned by lot. Any remaining delegate seats and any seats not filled in caucus will be elected at large to simplify the voting process, the nominees receiving the most votes will be delegates and the remaining will be alternates.
ARTICLE V – General Management
Section 1. The general management of the affairs and business of the Republican Party of Sarpy County, Nebraska, shall be conducted by the County Convention when convened in a duly called meeting, and if not convened in a duly called meeting, the County Central Committee shall govern.
Section 2. When the County Central Committee is not convened in a duly called meeting, the affairs of the party within the County shall be administered by the County Executive Committee.
Section 3. The County Central Committee shall be empowered to adopt bylaws, not inconsistent herewith, upon a 60% vote at a meeting of the Committee duly convened.
Section 4. The County Central Committee shall consist of the four elected officers as described in Article VI; the County Finance Chairman; the fifteen State Central Committee members from State Central Committee Districts 108, 109, 201, 202 and 203; elected members of the State Executive Committee who are legal residents of Sarpy County; and thirty-six persons from each State Central Committee District within the county, to be selected at State Central Committee District caucuses at the County Convention. Vacancies occurring on the county Central Committee after adjournment of the County Convention may be filled by majority vote at any duly called meeting of the County Central Committee and said persons to be elected shall be from the State Central Committee District in which the vacancy occurs. All members of the County Central Committee shall have only one vote even though they may fill multiple positions.
Section 5. The Party shall be governed by the statutes of Nebraska, when applicable. If there is no applicable statute, the Constitution of the Republican Party of Nebraska and this Constitution shall govern the State Constitution having priority.
ARTICLE VI – Officers – Terms of Office – Duties of Officers and others
Section 1. The officers of the Republican Party of Sarpy County, Nebraska shall be a Chairman and a Vice-Chairman, a Secretary, and a Treasurer and they shall have the powers and duties usually incident to their respective offices. The Chairman shall be the presiding officer of the County Central Committee and the Executive Committee.
Section 2. The Chairman, the Vice-Chairman, the Secretary, and Treasurer shall be elected at the County Central Committee at the January meeting of each odd numbered year. The secretary shall give by depositing written notice in the U.S. Mail, postage prepaid, or by email on or before the seventh day of the preceding said meeting and shall state time, place, and purpose of said meeting. The terms of office for the officers and the County Central Committee shall be approximately two years until their respective successor has been selected. Each officer shall have one vote even though he or she may also be elected to represent his or her district on the County Central Committee.
Section 3. A vacancy in the office of County Chairman shall be filled by the Vice-Chairman. A vacancy in the office of Vice-Chairman, Treasurer, or Secretary shall be filled by a majority vote of the County Central Committee at any duly authorized meeting. A vacancy in the office of State Central Committee member from State Central Committee Districts 108, 109, 201, 202 or 203, or Precinct Coordinator, shall be filled by a majority vote of the County Central Committee members from that State Central Committee District at a meeting called for that purpose. Furthermore, a vacancy in the offices of Chairman, Vice-Chairman, Treasurer or Secretary shall be deemed to exist the moment that the individual who holds that office files for elective office with the exception of county convention delegate.
Section 4. Duties of Officers:
A. The duties of the Chairman shall be:
1. To preside at the meetings of the County Convention, County Central Committee and Executive Committee.
2. To appoint all standing committee chairmen with the assistance of the Vice-Chairman and approval of the Executive Committee.
3. To be an ex-officio member of all committees.
4. To prepare a program of action with budget, assisted by the Vice-Chairman after consultation with the Chairmen of the Standing Committees.
5. To generally administer the party affairs.
6. To deliver to the Secretary of each County Convention, the roll, properly certified, showing the name and address of each delegate elected to the convention.
7. To cause an audit to be performed on Treasurer’s books, annually, or when there is a new Treasurer.
B. The duties of the Vice-Chairman shall be:
1. To assist the Chairman, and perform all of the duties of the Office of Chairman in the event of the absence or incapacity of the chairman.
C. The duties of the Secretary shall be:
1. To keep the official constitution and bylaws of the Party and to keep the minutes of the County Convention, County Central Committee and the Executive Committee.
2. To give notice of all meetings as required by this Constitution.
3. To keep an accurate and current list of all members of the County Central Committee and to allow inspection of this list by any member of the County Central Committee.
D. The duties of the Treasurer shall be:
1. To be custodian of the funds of the Republican Party of Sarpy County, Nebraska.
2. To disburse funds. Expenditures of $100 or more for a single purpose that is not budgeted requires the approval of the Executive Committee or County Central Committee.
3. To assist the Chairman with the budget.
4. To comply with all Nebraska Accountability and Disclosure Commission requirements for financial reporting.
E. The duties of the Precinct Coordinators, one per each State Central Committee District, shall be:
1. To organize the precincts within their respective State Central Committee Districts.
2. To ensure open communication between the County Party and the registered Republicans of the respective State Central Committee District.
3. To identify volunteers and donors from within the precincts of their respective State Central Committee District.
4. To assign Precinct Captains to the precincts from within their respective State Central Committee District.
5. To recruit and assist candidates.
6. To report to the County Central Committee quarterly.
F. The duties of the State Central Committee members shall be:
1. To represent their district at State Central Committee meetings.
2. To assist the County Chairman and Precinct Coordinators with precinct organization.
G. The duties of the County Central Committee members shall be:
To attend County Central Committee meetings.
2. To perform the responsibilities of the County Central Committee as articulated in Article V of this Constitution.
3. To recruit candidates.
4. To support Republican candidates.
5. To help organize voter precincts.
6. To be diligent regarding Republican interests with their precincts.
ARTICLE VII – Executive Committee
Section 1. The Executive Committee shall consist of the Chairman, Vice-Chairman, Secretary, Treasurer, the State Central Committee members from State Central Committee Districts 108, 109, 201, 202 and 203, the Precinct Coordinators, the County Finance Chairman, elected members of the State Executive Committee who are legal residents of Sarpy County, Sarpy Republican Women’s Chair, the County Teenage Republicans (TARS) advisors, and without vote the Teenage Republicans (TARS) chairs.
Section 2. The County Finance Chairman shall be appointed by the County Chairman with the approval of the Executive Committee, and shall be responsible for fund raising activity for the Party. The Finance Chairman shall serve at the discretion of the Executive Committee and the county Central Committee on fund raising activities as those committees may request from time to time.
Section 3. The Executive Committee may be enlarged by adding ex-officio members without vote to serve at the discretion of the Executive Committee.
ARTICLE VIII – Committees
Section 1. The County Central Committee shall have the power to create special committees, and name the chairman thereof, said committee being created to perform described work for the party as deemed necessary from time to time.
Section 2. The County Chairman, with approval of the Executive Committee, shall also have power to create special committees and name the chairman thereof, said committee being created to perform described work for the party as deemed necessary from time to time is answerable to the County Chair.
Section 3. The County Chairman may appoint a Corresponding Secretary serving at the discretion of the county Chairman to help with general correspondence and mailing as needed by the party from time to time.
ARTICLE IX – County Central Committee and Executive Committee Meetings
Section 1. The County Central Committee shall meet on a regular night at least twice each quarter at 7:00 P.M. at the Sarpy County Court House or a suitable place within Sarpy County. The Executive Committee shall meet at least once in each quarter of the calendar year. Additional meetings of the county Central Committee and Executive Committee may be called from time to time by the County Chairman or Vice-Chairman upon notice duly given to the members thereof. Notice of County Central Committee shall be given by depositing written notice in the mail, postage prepaid or e-mail on or before the seventh day preceding, said meeting and shall state time and place of said meeting. The County Chairman or Vice-Chairman shall convene the Executive Committee upon written request of a majority of the members thereof. The County Chairman or Vice-Chairman shall convene the County Central Committee upon written request of 25% of the membership thereof.
ARTICLE X – Republican Organizations of Sarpy County, Nebraska
Section 1. Republican Organizations of Sarpy County may be created as deemed necessary and in the best interest of the party by majority vote of the County Central Committee. All such organizations so created, shall report to the County Central Committee on their activities at least once every three months. Said organizations shall be regulated as deemed necessary by the County Central Committee and can be dissolved for good cause by majority vote of the county Central Committee.
ARTICLE XI – Vacancies and Removal from Office
Section 1. A vacancy shall occur when any member or officer becomes:
B. Submits a letter of resignation to the Executive Committee which is accepted by said Committee
C. Changes his or her place of residence to outside Sarpy County or outside area of representation
D. Is removed from the county Central Committee or as an officer thereof as provided by Section 2 of this article.
Section 2. Any officer may be removed as an office holder, or any member of the County Central Committee may be removed as a member thereof for just cause by a 2/3 vote of the then total membership of the County Central Committee, provided said 2/3 vote is taken at a duly called meeting of said Committee and provided that a written notice in the U.S. Mail Postage prepaid, or e-mail on or before the seventh day preceding said meeting and shall state time, place, and purpose of said meeting. The Secretary shall give notice of a meeting for the purpose provided in this section when a written request is received by the Secretary signed by 25% of the then seated members of the county Central Committee. Just cause shall mean any derogatory conduct which the County Central Committee by 2/3 vote as provided herein is deemed serious enough for removal.
Section 3. Failure of County Central Committee members to attend at least 50% of the County Central Committee over a twelve month period or two consecutive meetings, unless excused by the County Chairman, shall be deemed cause for removal.
Section 4. Failure of Precinct Coordinator to make two consecutive quarterly reports (written or verbal) shall be deemed cause for removal.
Section 5. Filling of vacancies shall be governed as provided for in Article V and Article VI of this Constitution.
ARTICLE XII – Rules and Quorum
Section 1. At all meetings, Robert’s Rules of Order Revised shall govern the procedure unless otherwise provided herein.
Section 2. At all meetings of the County Central Committee, a quorum shall consist of a majority of the membership of the committee.
Section 3. At all meetings of the Executive Committee, a quorum shall consist of a majority of the membership of the committee.
Section 4. Unless otherwise provided herein, a majority vote of the members present at any meeting at which a quorum is present shall govern those matters brought before the meeting for vote.
Article XIII – Effective Date and Amendments
Section 1. This Constitution may be amended by 60% of all elected delegates of any County Convention or by 60% vote of the membership of the County Central Committee at a meeting duly called for such purpose with written notice by U.S. mail, postage prepaid, or email at least seven days prior to said meeting. The written notice shall state time, date, place and location and shall state “an amendment to the Constitution will be considered at said meeting.”
Sarpy County Republican Constitution modified February 4, 2016 (proof date: February 6, 2016)
Jerry C. Anderson